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Permit to Work Software

Control and authorise high-risk work activities digitally.

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HOW SOAPBOX.CLOUD™ SOLVES IT

Solutions

From planning to closure, Soapbox.Cloud™ delivers clarity, accountability and continuous improvement.

Request — With Complete Work Context

Create permit requests with job scope, location, work type, contractor details, equipment, tool...

Create permit requests with job scope, location, work type, contractor details, equipment, tools, activity duration, required permits, and supporting documents. Ensure every request starts with the right work information.
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Review — Hazards, Controls, and Conflicts

Review hazards, risk level, JSA details, isolations, energy sources, gas testing requirements,...

Review hazards, risk level, JSA details, isolations, energy sources, gas testing requirements, SIMOPS conflicts, PPE, emergency arrangements, and control requirements. Identify unsafe work conditions before approval.
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Authorize — With Verification

Route permits through configurable review and approval workflows involving supervisors, area au...

Route permits through configurable review and approval workflows involving supervisors, area authorities, EHS, operations, maintenance, and permit issuers. Issue permits only when required controls are verified and accepted.
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Monitor — Until Safe Closure

Track active permits, expiry times, extensions, suspensions, revalidations, handovers, closures...

Track active permits, expiry times, extensions, suspensions, revalidations, handovers, closures, and site-level work status in real time. Ensure work is closed, handed back, and documented properly.
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KEY CAPABILITIES

What the Module Delivers.

Capability What it does
Permit Request Management Capture permit requests with work scope, location, duration, job owner, contractor, equipment, tools, and work description.
Permit Type Management Support general work permits, hot work, confined space, work at height, electrical work, excavation, lifting, isolation, and other permit types.
JSA Linkage Link permits directly with Job Safety Analysis records so hazards, job steps, and controls are aligned before work begins.
Hazard & Risk Review Identify hazards, assess risk, define controls, and verify whether the work can proceed safely.
Control Verification Confirm PPE, barricading, signage, isolation, gas testing, fire watch, rescue plans, supervision, and emergency controls.
Isolation & LOTO Tracking Link permits with isolation points, lockout/tagout requirements, energy sources, and isolation verification steps.
Gas Testing Management Record gas test requirements, test results, validity periods, retesting frequency, and tester details.
SIMOPS Conflict Check Identify simultaneous operations, nearby permits, conflicting activities, shared areas, and overlapping work windows.
Approval Workflow Route permits through requestor, supervisor, area authority, EHS, operations, maintenance, and permit issuer approvals.
Permit Issue & Acceptance Capture permit issue, acceptance by performing authority, worker acknowledgement, and work start confirmation.
Permit Extension & Revalidation Manage permit extensions, shift handovers, revalidation, change of conditions, and continued authorization.
Permit Suspension Suspend permits when work conditions change, controls fail, emergencies occur, or unsafe conditions are identified.
Permit Closure & Handback Close permits with handback confirmation, work completion status, area restoration, evidence, and final approval.
Contractor Work Control Manage contractor permits, contractor supervisors, crew details, competencies, and site work authorization.
Notifications & Escalations Send alerts for pending approvals, expiring permits, overdue closures, suspended permits, and breached permit conditions.
Dashboards & Analytics Monitor active permits, permit load, high-risk work, overdue permits, permit trends, site heatmaps, and approval performance.
Audit Trail Maintain complete traceability of request, review, approval, issue, acceptance, extension, suspension, revalidation, and closure.
WHO USES THIS

Built for Every Role in the Safety Chain.

Permit Requestor

Creates permit requests with job details, work scope, supporting documents, and required permit information.

Performing Authority / Job Supervisor

Accepts the permit, briefs the crew, verifies controls, and ensures work is executed safely.

Permit Issuer

Reviews permit readiness, confirms controls, issues the permit, and manages active work authorization.

Area Authority / Operations Owner

Approves work in the operating area and ensures it does not conflict with site conditions or other work.

EHS Manager

Reviews high-risk permits, monitors compliance, tracks unsafe conditions, and verifies permit control performance.

Operations / Maintenance Leader

Monitors active work, permit load, overdue permits, SIMOPS risks, and work closure status across sites.

ISO 45001 SUPPORTED • ISO 14001 SUPPORTED • OSHA SUPPORTED • IFC EHS Guidelines SUPPORTED • Permit to Work Programs SUPPORTED • LOTO Programs SUPPORTED • Hot Work Control SUPPORTED • Confined Space Entry SUPPORTED • Work at Height Safety SUPPORTED • Contractor Safety Management SUPPORTED • Process Safety Management SUPPORTED • Internal EHS Governance SUPPORTED • ISO 45001 SUPPORTED • ISO 14001 SUPPORTED • OSHA SUPPORTED • IFC EHS Guidelines SUPPORTED • Permit to Work Programs SUPPORTED • LOTO Programs SUPPORTED • Hot Work Control SUPPORTED • Confined Space Entry SUPPORTED • Work at Height Safety SUPPORTED • Contractor Safety Management SUPPORTED • Process Safety Management SUPPORTED • Internal EHS Governance SUPPORTED •
RELATED MODULES

Connected by Design.

Job Safety Analysis →
Occupational Health →
HAZMAT Management →

Frequently Asked Questions

Find answers to common questions below

The Permit to Work module helps organizations control high-risk work through a structured digital workflow. It manages permit request, review, approval, issue, acceptance, monitoring, extension, suspension, revalidation, closure, and handback.

SOAPBOX.CLOUD™ can support general work permits, hot work permits, confined space permits, work at height permits, electrical work permits, excavation permits, lifting permits, isolation permits, LOTO permits, and other site-specific permit types. Permit types can be configured based on organizational procedures.

Yes. Permits can be linked directly with JSA records. This ensures that job steps, hazards, risk assessments, controls, PPE, worker acknowledgement, and approval decisions are connected before work begins.

Yes. SOAPBOX.CLOUD™ can help identify simultaneous operations by checking nearby permits, overlapping work areas, shared equipment, conflicting activities, and overlapping time windows.

Yes. Permits can be linked to isolation points, energy sources, lockout/tagout requirements, isolation verification steps, and responsible persons. This helps ensure that hazardous energy is controlled before work starts.

Yes. Gas testing requirements, test results, tester details, test time, validity period, retesting frequency, and acceptance criteria can be recorded against the permit.

Yes. Permits can be extended, revalidated, suspended, resumed, or closed depending on site rules and work conditions.

Yes. Contractor supervisors and contractor users can be included in the permit workflow based on access rules. They can submit requests, provide job details, attach documents, acknowledge permit conditions, and participate in work control steps.

Yes. Worker acknowledgement can be captured where required. This can support toolbox talks, permit briefings, hazard communication, and confirmation that the crew understands the work conditions and controls.

If work scope, area conditions, crew, equipment, hazards, weather, gas test results, or operating conditions change, the permit can be revalidated, suspended, or sent for additional review. This helps ensure that work authorization remains valid only under safe conditions.

High-risk work should never depend on paper permits and delayed signatures. SOAPBOX.CLOUD makes Permit to Work visible, controlled, verified, and audit-ready — from request to safe closure.

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