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Hot Work Permit Software

Manage welding, cutting, and spark-producing activities safely.

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HOW SOAPBOX.CLOUD™ SOLVES IT

Solutions

From planning to closure, Soapbox.Cloud™ delivers clarity, accountability and continuous improvement.

Request — With Complete Work Details

Create hot work permit requests with work scope, location, equipment, tools, contractor details...

Create hot work permit requests with work scope, location, equipment, tools, contractor details, job duration, work method, and supporting documents. Capture the type of hot work before the job is reviewed or approved.
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Assess — Fire and Explosion Risk

Review combustible materials, flammable atmospheres, nearby operations, confined spaces, drains...

Review combustible materials, flammable atmospheres, nearby operations, confined spaces, drains, openings, ventilation, spark travel, fire protection systems, and emergency readiness. Identify fire and explosion risk before work starts.
02

Control — With Verified Safeguards

Define and verify controls such as gas testing, fire extinguishers, spark containment, combusti...

Define and verify controls such as gas testing, fire extinguishers, spark containment, combustible removal, fire blankets, PPE, isolation, ventilation, barricading, and fire watch. Issue the permit only when required controls are confirmed.
03

Monitor — Until Post-Work Clearance

Track active hot work, fire watch, permit expiry, extensions, suspensions, gas retesting, post-...

Track active hot work, fire watch, permit expiry, extensions, suspensions, gas retesting, post-work inspection, and safe closure. Ensure the area remains safe after the hot work is completed.
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KEY CAPABILITIES

What the Module Delivers.

Capability What it does
Hot Work Permit Request Capture hot work requests for welding, cutting, grinding, brazing, soldering, open flame, heating, and spark-producing activities.
Work Scope & Location Details Record work area, equipment, tools, materials, contractor, crew, start time, duration, and job description.
Fire Risk Assessment Evaluate combustible materials, flammable vapours, oxygen enrichment, drains, openings, spark travel, and nearby activities.
Gas Testing Management Capture gas test requirements, results, test time, validity period, retesting frequency, and tester details.
Fire Watch Assignment Assign fire watch personnel, define monitoring duration, capture acknowledgement, and track completion.
Combustible Material Control Verify removal, shielding, wetting, covering, or isolation of combustible materials within the defined hot work area.
Fire Protection Readiness Confirm fire extinguishers, hose reels, alarms, sprinklers, fire blankets, and emergency equipment are available and accessible.
Spark & Heat Containment Define controls for spark travel, slag, radiant heat, cutting debris, openings, wall penetrations, and lower-level exposure.
Permit Approval Workflow Route permits through requestor, supervisor, permit issuer, area authority, EHS, fire safety, and operations approval where required.
JSA Linkage Link hot work permits with Job Safety Analysis records so hazards, controls, job steps, and worker acknowledgement are connected.
Isolation & LOTO Linkage Connect hot work with isolation, lockout/tagout, equipment shutdown, line breaking, and energy control requirements.
SIMOPS Visibility Identify nearby permits, simultaneous operations, confined space entries, flammable material handling, or conflicting activities.
Permit Issue & Acceptance Capture permit issue, performing authority acceptance, crew briefing, and authorization to begin work.
Extension & Revalidation Manage extensions, shift handovers, gas retesting, condition changes, and permit revalidation.
WHO USES THIS

Built for Every Role in the Safety Chain.

Hot Work Requestor

Submits hot work details, work scope, location, tools, equipment, contractor information, and required documents.

Performing Authority / Job Supervisor

Accepts the permit, briefs the work crew, verifies controls, and ensures work follows permit conditions

Permit Issuer

Reviews readiness, verifies required controls, issues the hot work permit, and monitors permit validity.

Fire Watch

Monitors the work area during and after hot work, confirms fire prevention controls, and reports unsafe conditions.

EHS / Fire Safety Officer

Reviews high-risk hot work, validates fire controls, monitors deviations, and supports compliance.

Operations / Maintenance Leader

Tracks active hot work, high-risk areas, SIMOPS conflicts, overdue closures, and permit performance.

ISO 45001 SUPPORTED • ISO 14001 SUPPORTED • OSHA SUPPORTED • NFPA Hot Work Guidance SUPPORTED • IFC EHS Guidelines SUPPORTED • Permit to Work Programs SUPPORTED • Fire Prevention Programs SUPPORTED • Contractor Safety Management SUPPORTED • Process Safety Management SUPPORTED • LOTO Programs SUPPORTED • Internal EHS Governance SUPPORTED • ISO 45001 SUPPORTED • ISO 14001 SUPPORTED • OSHA SUPPORTED • NFPA Hot Work Guidance SUPPORTED • IFC EHS Guidelines SUPPORTED • Permit to Work Programs SUPPORTED • Fire Prevention Programs SUPPORTED • Contractor Safety Management SUPPORTED • Process Safety Management SUPPORTED • LOTO Programs SUPPORTED • Internal EHS Governance SUPPORTED •
RELATED MODULES

Connected by Design.

Inspection Management →
Emergency Management →
CAPA Management →

Frequently Asked Questions

Find answers to common questions below

The Hot Work Permits module helps organizations control work that can generate heat, sparks, flame, or ignition sources. It manages hot work request, review, approval, issue, acceptance, gas testing, fire watch, monitoring, extension, suspension, post-work inspection, and closure.

Hot work may include welding, cutting, grinding, brazing, soldering, open flame work, torch work, heating, spark-producing activities, and other work that can create ignition risk. Organizations can configure the exact activities that require a hot work permit based on site rules.

A general Permit to Work controls high-risk work authorization. A hot work permit is focused specifically on fire and explosion risk caused by heat, flame, sparks, hot surfaces, or ignition sources. It includes specific controls such as gas testing, combustible material control, fire watch, and post-work inspection.

Yes. Hot work permits can be linked with Job Safety Analysis records. This ensures that job steps, hazards, controls, PPE, worker acknowledgement, and safe work methods are connected with permit approval.

Yes. Gas testing requirements, results, tester name, test time, validity duration, retesting frequency, and acceptance status can be recorded against the hot work permit. The system can also trigger alerts when retesting is due.

Yes. Fire watch personnel can be assigned to the permit. The system can capture acknowledgement, monitoring duration, completion confirmation, and post-work fire watch status.

Yes. SOAPBOX.CLOUD™ can support control verification for combustible material removal, fire extinguishers, spark containment, fire blankets, ventilation, isolation, barricading, signage, PPE, and emergency readiness. These checks can be required before permit issue.

Yes. A hot work permit can be suspended when conditions become unsafe, gas test results change, fire watch is unavailable, controls are removed, work scope changes, or an emergency occurs. Suspension reason, time, responsible person, and restart approval can be captured.

Yes. Hot work permits can be extended or revalidated based on site rules. Extensions may require fresh approval, gas retesting, fire watch confirmation, or area reinspection depending on configuration.

Yes. Post-work inspection can be required before closure. The system can capture fire watch completion, area inspection, heat source checks, removal of tools, housekeeping, final clearance, and closure approval.

Hot work should never depend on paper forms and memory-based fire watch. SOAPBOX.CLOUD makes hot work visible, controlled, verified, monitored, and audit-ready — from request to safe closure. 

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